How to archive old entries?

For better data management, we do not recommend archiving a sheet and creating another new sheet with the same structure, as you won't be able to generate a meaningful report in a specified time period if it becomes necessary.

Workarounds to archive data are:

Configuring a default view or fixed filter from the left side bar

Let's say you don't want to view orders that are older. You can click on the gear icon of the date field in the left side bar, choose "This Year", and then save it as the default view or fixed filter.

This way, users will see sales order of this year only upon entering the order sheet.

Create an "Archive" field and archive entries manually

If the data that you want to archive cannot be filtered out by the left sidebar, you can create a selection field named "Archive". You can then apply a default view or fixed filter based on the "Archive" field.

In the future, when you have an entry that want to archive, you'll need to manually change the field value of the "Archive" field so that it won't show up on the listing page. In case you want to update several entries at once, you may filter out those entries and use mass update.

Automatic Archiving feature

This feature supports automatic archiving on specified sheets at defined intervals. Please note that archived entries cannot be retrieved through the API or reports until unarchived.